Thank you for participating in the NROC!  We value your support.  Please contact Kari Cline, 307-640-6157, director@nrocmeeting.com with any questions.

 

BOOTH/TABLE SPECIFICATIONS  

NROC will provide and arrange for erection of exhibit booth and uniform color draping and table linens. NROC will provide and arrange for erection of tables with uniform color skirting.  Each exhibit must be confined to the spatial limits of its respective space. Signage is the responsibility of the exhibitor.  Each booth/table space will have standard voltage power, however, extension cords may be required and are the exhibitor’s responsibility.

BOOTH OPPORTUNITIES

$790 Single Booth:  8′ X 10′ booth with carpet, drape, one table, two chairs.  In the main Exhibit Hall.  There will be food/beverages in this area.  Two representatives included.

$1000 Breezeway Booth:  8’ skirted table in breezeway outside the Exhibit Hall.  Attendees must walk through this area to get to the Exhibit Hall and the education rooms.  There will be food/beverages in this area. Two representatives included.

$1250 Double Booth: 8′ X 20′ booth with carpet, drape, tables, chairs.  In the main Exhibit Hall.  There will be food/beverages in this area. Three representatives included.

HIGH BOY TABLE OPPORTUNITY:  Available on first come first serve basis, limited to  vendors already purchasing an Exhibit Hall or Breezeway Booth.  Standard round high boy table located inside the education room.  Opportunity to visit with OD’s and Para Staff as they enjoy their break in between sessions.

$500 Wednesday High Boy: Standard round high boy table located in education break area.

$500 Thursday High Boy:  Standard round high boy table located in education break area.

$500 Saturday High Boy: Standard round high boy table located in education break area.

BOOTH/TABLE SET-UP & BREAK DOWN

You will be responsible for the set up and break down of your booth/table and all materials.  NROC and the Holiday Inn will be onsite to assist in providing directions for booth locations and answer questions.  You will receive a map with booth assignments when you arrive.  NROC or the Holiday Inn will not be responsible to help load in or out your booth materials or equipment.  If you have materials shipped or concerns about heavy equipment please make arrangements directly with the Holiday Inn.

EXHBIIT STORAGE

If you will require assistance with transportation and/or storage of freight, you are responsible for making the necessary arrangements through the Holiday Inn.  NROC will not be responsible for your materials or equipment while exhibiting during our Convention.

To make shipping, set up, or storage arrangements:

Holiday Inn

C/O Leisa Wilson

1701 Sheridan Avenue

Cody, WY 82414

307-587-5555

DOOR PRIZES

Exhibitors are encouraged to participate by donating a door prize. NROC will provide each attendee the chance to win by participating in activities that require they visit each booth and be present to win.  Prizes will be drawn and awarded at the conclusion of the Exhibit Hall time on Friday.

ADVERTISING

Advertising in the 2018 Conference Brochure is a cost-effective way to reach attendees and increase your marketing efforts.   The 8 ½” by 5 ½” brochure, included in all registration packets, will include the itinerary of meetings, educational offerings, social events, speaker biographies, and other important information.  The combination of exhibiting and advertising provides the perfect opportunity to project your organization’s image and show your involvement in the field of Optometry.

Advertising Fee:   Full page inside              8 ½ ” x 5 ½”         $300.00

Half page inside             4” x 5 ½”              $175.00

All ads should be sent in a .jpg format and should be sent to: director@nrocmeeting.com

All ads must be received by July 1, 2018.  Emaill your submission to:  director@nrocmeeting.com

ADDITIONAL SPONSORSHIP OPPORTUNITIES

In preparing for our 2018 Northern Rockies Optometric Conference, we would like to give you an additional opportunity to show your support for Optometry and make your company visible. Sponsoring is a wonderful way for exhibitors to gain additional notoriety from convention attendees. Your company’s name is spotlighted during the sponsored event, and special thanks are given in conference publications.

There are many different levels of sponsorship available, each for different events. All sponsorships will be filled on a FIRST COME FIRST SERVED BASIS.  Listed below are the different types, with a brief description.

  • $2000 Welcome Reception (limited to one sponsor): Your company will be spotlighted in conference materials, and at the event you will have special signage, table and your representative(s) will be invited to network with attendees during the event as well as hand out any company materials you would like.
  • $1000 Break (limited to one sponsor per break) Your company will be spotlighted in the conference materials and will get a 5 minute speaking opportunity before the break.
  • $3000 Breakfast Buffet (limited to one sponsor): Your company will be spotlighted in the conference materials and your representative will have a 15 minute speaking opportunity to highlight your company.
  • Other: We are looking for registration packet materials (ie: bags, pens, notepads, etc).  If your company would like to donate these please contact Kari Cline, 307-640-6157 or director@nrocmeeting.com

Exhibit Hall Times

Set-up 1:00pm-4:00pm Thursday, July 11th

Exhibit Hall Open 4:30-7:00pm Thursday, July 11th

Exhibit Hall Open 9:00am-11:00am Friday, July 12th

Tear down 11:00am Friday, July 12th

Floor Map

Please view the CONFERENCE CENTER MAP to see your booth options.  NROC will assign booths based on first come, first served basis and availability.  Please note-this year you will not be asked to select a choice since this is our first year in the new venue and we are still working on details of booth arrangement.  You will be able select what booth type you would like when you register.